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Preparing a form letter with Word and Excel
Two Microsoft Office applications will be required for this task. Excel will be used for the data and Word will be used to create the form letter. A form letter is one in which the body of the letter stays the same but specific information is inserted for/about several different individuals. You have probably gotten one like that in the past. The first step will be to prepare the data source from which information will be inserted into the form letter.
Step 1. Open Microsoft Excel. Remember to leave your browser window open until this lesson is finished. The excel worksheet will take the place of a database. A database has field names for each type of information entered. Common field names are First Name, Last Name, Telephone, and zip code. The field names you choose will be determined by the form letter you want to produce. For this activity we will use the following field names:
First name
Last name
Subject
Class period
Average grade
More...
Two Microsoft Office applications will be required for this task. Excel will be used for the data and Word will be used to create the form letter. A form letter is one in which the body of the letter stays the same but specific information is inserted for/about several different individuals. You have probably gotten one like that in the past. The first step will be to prepare the data source from which information will be inserted into the form letter.
Step 1. Open Microsoft Excel. Remember to leave your browser window open until this lesson is finished. The excel worksheet will take the place of a database. A database has field names for each type of information entered. Common field names are First Name, Last Name, Telephone, and zip code. The field names you choose will be determined by the form letter you want to produce. For this activity we will use the following field names:
First name
Last name
Subject
Class period
Average grade
More...
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